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Schedule analyzer

Schedule Optimizer:

Schedule Optimizer module performs a diagnostic check on your schedule against a set of 20+ scheduling guidelines and best practices as prescribed by Project Management Institute (PMI) Practice Standard for Scheduling Edition 2 and US Defense Contract Management Agency (DCMA)

Proventures Project Schedule Optimizer is a COM Add-in to Microsoft Project 2013/2016. After the Installation process, Add-in can be accessed in the Microsoft Project Ribbon, Schedule Optimizer Tab.

Schedule Optimizer COM Add-in analyses the schedule for Non-Compliance against the Best Practices identified by Proventures from PMI’s Practice Standard for Scheduling to improve the quality of schedule.

Few of the best practices validated in the Project Schedule Optimizer Add-in are as follows:

Tasks with Out-of-Sequence (OOS) Errors
Tasks with missing Baseline info
Tasks using Task Calendars
Lowest level WBS/Outline used
Summary Tasks with only one detail task
Tasks with Soft Constraints
Tasks with Hard Constraints
Tasks with Deadlines
Tasks without Predecessors
Tasks without Successors (loose ends)
Summary Tasks with Dependencies
Tasks with Positive Lags (+)
Tasks with Negative Lags (-)
Tasks with Negative Total Slack
Tasks with Concurrency Failures
Tasks with Concurrency Warnings
Percentage of All Detail Tasks/Milestones fully Networked
Percentage of Remaining Tasks fully Networked
1.1 Project Information:

Schedule Optimizer analyses the project data in the current MPP plan and displays a high-level project information as shown below.

1.2 Project Status:

Regardless of the physical level and depth of the overall schedule, it is recommended that the following schedule level definitions be used:

1. Level 1—Executive Summary. This is a summary level schedule, usually only one page that will include the major contractual milestones and summary level activities.
2. Level 2—Management Summary. This is a more extensive summary level schedule, usually four to five pages that will include the Level 1 and report on similar activities by area or capital equipment.
3. Level 3—Publication Schedule. This will be the level of detail used to support the monthly report. It will include all major milestones, major elements of engineering, procurement, construction, and start-up.
4. Level 4—Execution Planning. This supports the construction and commissioning teams in their overall planning of the project. All activities of over a week’s duration should normally be shown. The 3-week look-ahead schedule is produced from Level 4 and above.
5. Level 5—Detailed Planning. This level of detail will support the short-term planning for the field, normally for those activities of less than 1-week duration. Workarounds and critical areas can be exploded here
1.3 Tasks & Dependencies

Schedule Optimizer analyses the project data in the current MPP plan and displays Tasks and Dependencies related Information as shown below.

1.4 Constraints & Deadlines

Schedule Optimizer analyses the project data in the current MPP plan and displays related to Constraints and Deadlines as shown below.

1.5 Score

Schedule Optimizer analyses the project data in the current MPP plan and displays the total score of the Project plan as per the below Scoring Criteria.

Scoring Criteria

Schedule Optimizer analyses the project data in the current MPP plan and displays the total score of the Project plan as per the below Scoring Criteria.

Score Sections

Scoring Criteria

Score

Negative Score Criteria

Status

Track No of Tasks with Out-of-Sequence (OOS) Errors:

No OOS Errors 

10

Tasks & Dependencies

Summary Tasks

No task should be at outline level 1

5

More than 2 % of tasks having outline number as 1 will reduce the score at the rate of 1 per 2%. First 2 %: 5, 2-4 :4, 4-6: 3 etc.

Recurring Tasks

Existence of recurring tasks

5

No negative scoring

No. of Tasks with missing Baseline info: 

All tasks are baselined

10

In case of tasks with no baseline, Score will reduce by 1 for every 5% of tasks

No. of Tasks using Task Calendars

Task calendar used in project plan

2

More than 5 % of tasks use task calendar, score is reduced by 1% for every 5% of tasks

Lowest level WBS/Outline Level used

Outline Level is more than 1

3

No negative scoring

No. of Summary Tasks with only one detail task:

No Summary Tasks with one child task

5

Reduce the score by 1 for every 5% tasks

No. of Detail Tasks without Predecessors

Except first task of the project, all other tasks has predecessor

5

For every 2% of tasks score is reduced by 1

No. of Detail Tasks without Successors (loose ends)

Except last task of the project, all other tasks has predecessor

5

For every 2% of tasks score is reduced by 2

No. of Summary Tasks with Dependencies: 

No Summary tasks with Dependencies

5

For every 1% of summary tasks score is reduced by 1

No. of Tasks with Pos Lags (+):

Lags used in the project plan

5

No negative scoring

No. of Tasks with Neg Lags (-):

Leads used in the project plan

5

No negative scoring

No. of Tasks with Negative Total Slack: 

No negative total slack in the project plan

5

For any negative slack found score is reduced by 1 for every 5% of tasks

No. of Tasks with Concurrency Failures: 

No concurrency errors found in the project plan

5

For any concurrency errors found reduce the score by 1 for every 5% of tasks

No. of Tasks with Concurrency Warnings: 

No concurrency warnings found in the project plan

5

For any concurrency warnings found reduce the score by 1 for every 5% of the tasks

Percentage of All Detail Tasks/Milestones fully Networked: 

Milestones used in project plan

5

More than 5% tasks are milestones score will be reduced by 1 for every 5% milestones

Constraints & Deadlines

No. of Tasks with Soft Constraints: (Except Recurring Tasks)

5% of the tasks can have Soft Constraints

5

More than 5% of tasks have soft constraints reduce the score by 1 (5-10% four, 10-15% three, 15-20% two, 20-25% one, more than 25% zero)

No. of Tasks with Hard Constraints:

No Hard constraints in the project plan

5

More than 5% of tasks have hard constraints reduce by 1 (5-10% four, 10-15% three, 15-20% two, 20-25% one, more than 25% zero)

No. of Tasks with Deadlines:

Deadlines present on the critical path

5

No negative scoring

For additional information
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