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Process Gap Analysis & PMO Process Consulting

Process Gap Analysis & PMO Process Consulting

Your Organization wants your processes to be invented/improved/documented? Then you need a Project Management Process Consultant.

A Project Management process consultant is someone you can hire to help document and format your workflows into repeatable systems and processes. We also advise you on how to improve your processes, help get your Project Management process management (PMO) program running smoothly, and so on.

This usually involves coming into your organization (either onsite or through digital meetings) and getting to know how your tasks are currently performed. By speaking to managers and regular employees we start to build up an accurate picture of what your workflows look like, rather than an idealized process that isn’t actually followed.

We will then report back to you and detail what your processes look like in practice, where there are gaps in your processes, and how to fill them.

Proventures Project Management process consultants can be a massive benefit to any team, whether they already have documented processes or not. We help organizations mainly to:

Microsoft Project Online Offerings

Office 365 Subscription

Audience

Project Online Plan – 1For Team Members
Project Online Plan – 3For Project Managers
Project Online Plan – 5For Executives and PMO
Project Plan 1 Project Plan 3 Project Plan 5

In sharp contrast to what most of us tend to believe, Project Plan 1 is an altogether new license option and NOT a renamed version of Project Online Essentials. If you are using Projects for the web and looking for the simplified approach to project management, the Project Plan 1 should be what would make it one of the best options.

It lets you get access to a streamlined option for quickly managing your projects with the simple choice of Project Plan 1 and Microsoft 365 experience.

A few of the features offered by the package would include.

Simplified Task Scheduling – You can schedule your tasks rather quickly and smartly and organize them, preferably in a better manner.
Visualized Timelines – You would have access to better visualization of your highlighted task paths. That would help you understand the difference between the tasks.
Easier collaboration and communication – Use a combination of Project and Microsoft Teams for a productive collaboration. You should be able to indulge in a range of communication and collaboration options through the transfer of files sharing, chats, and a lot more.

Project plan 1 does offer you access to an enhanced and improved experience with an easy to use and coherent experience. A perfect combination with Microsoft 365 should be yet another advantage. The ease of use and an intuitive interface are a couple of features we would find a compelling option on almost every count.

Some of the options offered by the platform can include –

Ease of managing your projects through visual and straightforward tools.
Secure initialization and control of any project.
An effective and efficient planning and status tracking
Collaboration options from practically any location.

Compatibility – Windows 7 or later, Windows 10 Server, Windows Server 2012 R2, Windows Server 2008 R2, or Windows Server 2012.

It was earlier known as Project ‘Online’ Professional and has recently been renamed to Project Plan 3. This license would ideally be useful and a practical option for the project manager or resource manager. This license is designed to work in Project Online and Project for the web. It does provide you access to powerful project management capabilities so that you would be able to work with your projects from practically anywhere.

A few salient features offered by Project Plan 3 would include:

Simplified Visual experience – Simple to use and intuitive interface through Microsoft 365 should be one of the unique and excellent options. This will give access to an intuitive and coherent user experience.
The world-class Built-in Templates – You can either use the templates that are built within the project or choose to go to Office.com to pick your favourite templates.
Easier collaboration and communication – You can use a combination of Microsoft Teams and Project to arrive at the best possible collaboration. The Microsoft Teams streamlines and makes it rather easy to share files, chats, and meetings.
Visualized Timelines – You would be able to have a better understanding of the relationship between the different tasks. The concept of highlighted timeline should be yet another excellent option.
Easy to follow roadmaps – Project Plan 3 provides you access to easily visualized roadmaps. This can go a long way in letting you visualize the progress in a project in a single view.
Well informed decisions – The baseline comparisons between the actual progress to the original plan let you take the relevant decisions.
Better reports – The Plan lets you have access to proper insights and reports. The built-in tools such as burndown help get a better idea.
Options for better customization – The Microsoft Power Platform provides you with a higher degree of customization. This will help you better customize your project to meet your actual requirements.

A highly collaborative work style and efficient functionality would further make it one of the excellent options for use with your projects.

You can be assured of the following options with Project Plan 3 –

Powerful project management online.
Options to keep track of projects, resources, and teams organized.
Easier and efficient planning and status tracking.
License lets you have access to up to five concurrent installations of the Project Online desktop app.
Collaboration virtually anywhere.
A high degree of resource management capabilities.

Compatibility – Windows 7 or later, Windows 10 Server, Windows Server 2012 R2, Windows Server 2008 R2, or Windows Server 2012.

In case if you are wondering, this the new name for the Project Online Premium. This license should be one of the excellent options for the users who are looking for access to an entire Project Online Platform. It provides you access to the complete portfolio selection. You would be able to plan, prioritize, and manage the whole project. You would be able to analyse the portfolio investment from practically anywhere.

Some of the salient features offered by the plan would include –

Access it anywhere at any time – You will be able to edit, submit, view, and collaborate on any project on the move.
Work with your Office apps – The license collaborates and integrates seamlessly with your Office apps such as Word, Excel, and PowerPoint, plus Teams, OneDrive, and SharePoint
Intuitive Roadmaps – The roadmaps let you visualize the project in a more positive manner. Get access to every sort of progress that you have been able to achieve in your projects, programs, and portfolios.
Create useful reports – The license lets you get access to the best insights into the best possible reports that you can share with your stakeholders.
Easier and effective communication – A perfect combination and integration of Microsoft Teams and Project can help you indulge in a truly effective file sharing, meetings, and chats.
Pick your own views – You can visualize your projects in different views based on the ones you would prefer. Choose between grid, board, and timeline.

The simple to use and easy to implement functionality along with a faster efficiency are what would make it one of the exciting options you would want to go with. The Microsoft Power Platform lets you customize your project management.

Some of the options available on the platform can be summarized as –

You gain access to a complete cloud-based project and portfolio management.
The license is best suited for resource managers and solution administrators.
Demand management options
Analysis of portfolios and proper optimization
Enterprise resource management.

Compatibility – Windows 7 or later, Windows 10 Server, Windows Server 2012 R2, Windows Server 2008 R2, or Windows Server 2012

How do they compare against one another – Microsoft Project Plan 1 vs 3 vs Plan 5
FeaturesProject Plan 1Project Plan 3Project Plan 5
Project Home OptionsStarting in a centralized view, create new projects easily, quickly access important, top-of-mind projects, or open projects most recently worked on.YesYesYes
Grid ViewPlan and manage projects, using an ordered list of tasks.YesYesYes
Board View option
Visually track project tasks for better workflow and status, using out-of-box and custom task boards.
YesYesYes
Timeline view with Gantt chartTrack and understand dates, assignments and the relationships of project tasks in visual timeline view.YesYesYes
Collaboration and Communication
Work together on projects, using Microsoft Teams.
YesYesYes

Co-authoring

Work together with stakeholders and team members to edit and update task lists, project schedules, and more simultaneously.
YesYesYes
Project planning and scheduling
Includes familiar scheduling tools to assign project tasks to team members and use different views like Grid, Board, and Timeline (Gantt chart) to oversee the schedule.
YesYesYes
Reporting
Use pre-built reports to track progress on your projects, resources, programs, and portfolios.
NoYesYes

Roadmap

Build visual, interactive roadmaps by aggregating different project types across your organization for visibility.
Read-only accessYesYes
Timesheet submission
Capture project and non-project time spent on payroll, invoicing, and other business tasks.
NoYesYes
Resource management
Define the project team, request resources for the project, and assign project tasks to those resources.
NoYesYes
Desktop client
Use fully installed, up-to-date Project desktop app. One license covers up to 5 PCs per person.
NoYes, up to 5 PCsYes, up to 5 PCs
Portfolio selection and optimization
Model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers.
NoNoYes
Demand management
Capture and evaluate project ideas from anywhere in the organization through a standardized process.
NoNoYes

Enterprise resource planning and management

View and compare how resources are used across projects to optimize assignments.

NoNoYes
Integrated apps
Choose the plan that best suits the needs of your organization to manage projects.
Project for the webProject for the web
Project Online
Project Online desktop client
Project for the web
Project Online
Project Online desktop client
How do they compare against one another – Microsoft Project Plan 1 vs 3 vs Plan 5
Having understood the significant features offered by each of the three Project Plans, let us check out the head-to-head comparison between the three plans.
Click here for pricing details
Project Online Services
Migrate/Setup Project Online
Configure/Customize/Optimize Project Online Solutions
Support & Training Services
Microsoft PPM Services
Portfolio Management
Portfolio Definition
Portfolio Strategy
Portfolio Analytics
Portfolio Optimization
Portfolio Monitoring
Reporting & Dashboards
ODATA based Excel Reports [Manually Refreshable.
ODATA based Power-BI Reports [Auto Refreshable]
Power BI Dashboards
Training and Documentation
Role based Training
Project Management
Integrated Tasks and Activities
Cost and Baselines
Tracking and Variances
Communication, Alerts and Notifications
Risk and Issues
Portals and Sites
Risk and Issues Management
Risk Definition, Checklists
Risk Analysis
Time Sheets
Project Tasks, Administrative Time
Timesheet Approvals & Routing
What is Project Online? What is Microsoft PPM? Project online services Microsoft ppm services++
Microsoft Project Online solution is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online enables organizations to get started, prioritize project portfolio investments, and deliver the intended business value—from virtually anywhere on nearly any device.
Microsoft uses the term Project Portfolio Management (PPM) to refer to a group of components that includes Microsoft Project Professional 2019, Project Server 2019 and Project Web App 2019. It is also used for Microsoft Project Online combined with Project Pro for Office 365. These are integrated into SharePoint Server 2019, delivering a common collaboration and information platform available to everyone involved in the project – from general management through to project managers and project participants. This combination provides a proven, centralized solution for successful, enterprise-wide project and portfolio management Project Online – in the cloud.
Migrate/Setup Project Online
Configure/Customize/Optimize Project Online Solutions
Support & Training Services
Portfolio Management
Portfolio Definition
Portfolio Strategy
Portfolio Analytics
Portfolio Optimization
Portfolio Monitoring
Risk and Issues Management
Risk Definition, Checklists
Risk Analysis
Training and Documentation
Role based Training
Project Management
Integrated Tasks and Activities
Cost and Baselines
Tracking and Variances
Communication, Alerts and Notifications
Risk and Issues
Portals and Sites
Reporting & Dashboards
ODATA based Excel Reports [Manually Refreshable.
ODATA based Power-BI Reports [Auto Refreshable]
Power BI Dashboards
Time Sheets
Project Tasks, Administrative Time
Timesheet Approvals & Routing
What is Microsoft Project Portfolio Management (PPM)?

Microsoft uses the term Project Portfolio Management (PPM) to refer to a group of components that includes Microsoft Project Professional 2019, Project Server 2019 and Project Web App 2019. It is also used for Microsoft Project Online combined with Project Pro for Office 365. These are integrated into SharePoint Server 2019, delivering a common collaboration and information platform available to everyone involved in the project – from general management through to project managers and project participants. This combination provides a proven, centralized solution for successful, enterprise-wide project and portfolio management Project Online – in the cloud.

What is Project Online?

Microsoft Project Online solution is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online enables organizations to get started, prioritize project portfolio investments, and deliver the intended business value—from virtually anywhere on nearly any device.

Project Online Benefits
Go Online with flexible plans that help you quickly and easily sign up for the service that best fits your business needs.
Get up and running with enterprise-grade reliability and zero up-front infrastructure costs.
Add teams and projects within minutes with a web-based portal.
Immediately glean insight about your portfolio with new point and click reporting capabilities.
Stream Project Pro for Office 365, your project management desktop application, directly from the web.
Users can work on important portfolio planning tasks as well as monitor and plan projects – from their browser.
Create workflows with SharePoint Online.
Facilitate easy collaboration and communication in project teams.
Users can check the status of a project anytime using online dashboards and mobile devices.
Portfolio managers, project managers, and team members can access Project Online from anywhere with an Internet connection.
Work mobility with Project Online smartphone functionality
All operational maintenance is handled through the Project Online service
Robust disaster recovery capability, globally redundant back-ups, and extensive privacy features. Filters help protect users against spam and viruses.
Microsoft offers guaranteed uptimes and support on a 24/7 basis.
A good overview of possibilities and benefits is given on this Microsoft page about Project Online.
Key features
Simplified IT - Get your team up and running quickly with the latest technology and industry standards to separate PMO functionality from IT functionality.
Active Directory integration - Manage user credentials and permissions.
Reliability - We stand by our 99.9% uptime promise with an industry-leading financial guarantee.
Security - Your data is yours. We safeguard it and protect your privacy.
Administration - Easy to use and control. You can add and remove users in minutes. Use PowerShell for creating custom scripts and automating processes.
Updates - We update the service regularly with new features and capabilities.
Support - Plans for 24/7 phone support for advanced IT issues. Microsoft community support provides online answers, how-to resources, and connections with other Office 365 customers.
Getting started - Project enables your organization to quickly start projects, prioritize project portfolio investments, and deliver results with the intended business value.
Anywhere access - Access through secure cloud environment.
Work management - Easily manage and collaborate on work as a team without the structure of a project but have visibility into the work for planning and reporting purposes.
Demand management - Gain visibility into projects, operational activities, and everyday work. Streamline project initiation and progression by applying appropriate governance and control.
Resource management - Deliver results with your workforce today and plan for the future to manage surplus and deficits across a planning horizon.
Schedule management - Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change.
Financial management - Adopt financial management processes and effectively track cost performance to ensure delivery within budget and that the portfolio realizes the forecasted benefits.
Time and task management - Utilize a centralized and common approach to time reporting and task management.
Issue and risk management - Prevent, identify, and mitigate potential business or project-related risks and issues.
Reporting and business intelligence - Collect, categorize, understand, and make decisions about project data. Utilize business intelligence (BI) to provide visibility and decision support to proactively manage projects, programs, and portfolios.
Program management - Deliver the forecasted benefits of the overall program and across underlying in-flight projects with the additional benefit of establishing and utilizing techniques that provide a program initiation and selection framework.
Project and Portfolio Management Partner ecosystem - Microsoft PPM solution is backed by hundreds of Microsoft Partners who earned the PPM Competency, undergone relevant exams and conducted numerous deployments in over 80 countries world-wide. When help is needed with assessment, envisioning, deployment or training and you are ready to engage with Professional Services organizations—reach out to a PPM partner in your region.

Contact

  • 6-3-596/95/A, Banjara Hills
    Hyderabad, Telangana, India
  • (91) 80724 37416
    (91) 72073 94199
  • trainings@proventuresindia.com

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